Automating Email Tasks with the Send Email Command

Automation Anywhere simplifies email communication with its robust Send Email command, enabling users to automate the process of sending emails efficiently. This guide will walk you through the steps to use the Send Email command effectively and provide tips for optimizing its use.

Key Features of the Send Email Command

• Send Multiple Emails: Effortlessly send multiple emails simultaneously by separating email addresses with a semi-colon (;).
• Attachments: Attach files to your emails, supporting all standard file types.
• HTML Formatting: Compose emails with advanced formatting using HTML for professional communication.

Prerequisites for Using the Send Email Command

Configuring Your Email Account

If you’re using Gmail or Yahoo Mail, ensure that you enable “less secure app access” to allow Automation Anywhere to connect to your email account.

• For Gmail: Enable less secure app access.
• For Yahoo Mail: Enable less secure app access.

Procedure: How to Use the Send Email Command

Step 1: Configure Email Settings

1. Access Email Settings: Navigate to the Tools menu and select Options.
2. Enter Host and Port Details:
   • Locate the SMTP Host and Port settings. These details depend on your email provider:

• Example for Gmail:
  • Host: smtp.gmail.com
  • Port: 465 or 587

Step 2: Add the Send Email Command

1. Drag or Double-Click: In the Task Actions List pane, either drag or double-click the Send Email command.
2. Open Send Email Window: This action opens the Send Email configuration window.

Step 3: Configure Email Details

1. Enter Email Addresses: Fill in the “From,” “To,” “CC,” and “BCC” fields.
2. Subject: Add an appropriate subject line.
3. Attachments: Attach files by clicking the Attach button. Use the Variables button to include the values of variables used in your TaskBot or MetaBot logic.

Note: System Variables like Excel Cell values are dynamic and cannot be attached directly.

4. Message Format: Select your preferred format:
   • Text: For simple, plain-text emails.
   • HTML: For advanced formatting and professional designs.
5. Compose Message: Write your email in the message box. Use HTML if you’ve selected the HTML format.

Step 4: Save and Test

1. Save Settings: Click Save to finalize your email configuration.
2. Test the Email: Use the “Compile and Run” option to verify the email functionality and troubleshoot any errors.

Best Practices for Using the Send Email Command

• Validate Email Addresses: Double-check all email addresses to ensure accuracy and avoid delivery failures.
• Use HTML for Branding: For official communications, use HTML formatting to align with your organization’s branding.
• Limit Attachments: Attach only necessary files to reduce email size and improve delivery success.
• Debugging: Utilize print statements to identify issues during testing.

FAQs on the Send Email Command

1. What is the purpose of the Send Email command?

The Send Email command automates the process of sending emails, supporting multiple recipients, attachments, and advanced formatting.

2. Why do I need to enable less secure app access?

Some email providers require this setting to allow third-party applications to access email accounts securely.

3. Can I reuse email configurations across multiple tasks?

Yes, save the email settings as part of a reusable TaskBot to streamline repetitive email-related workflows.

By leveraging the Send Email command effectively, you can enhance productivity, maintain seamless communication, and ensure professional email delivery. Start automating your email tasks today!